Designation & Band

MYPC

Team/Department

Academic

School

TSRA, Hyderabad

Reporting to

Head of Middle Years Programme

Reportees

MYP teachers and specialist teachers

School

Direct reporting: Deputy Head of Senior School

Indirectly reporting: Shri Educare

Financial

As per school budget

Outside School:

Communication with IB community

Head of School

Deputy Head of Senior School

Middle Years Programme Coordinator

Educational Qualification

 (Minimal Required)

1.      B. Ed + Post Graduation in a teaching subject 

2.      Having attended IB MYP course and training will be valued.

Duration & nature of past experience required

(Minimal Required)

1.    Minimum 2 years of experience as an Academic Coordinator or MYPC in a school of repute.

2. Minimum of 8 years of teaching experience, preferably in MYP

Skills

1.    Communication (Essential)

2.    Collaboration (Essential)

3.    Research skills (Essential)

4.    Problem-solving (Advanced)

5.    Data analysis (Advanced)

6.    Technology skills (Essential)

7.    Organizational skills (Advanced

8.    Project management (Advanced)

9.    Creative

Outcomes

Achieving for Outcomes

Implementation of the philosophy and the Core Values of the school and the IB

1.      The MYPC serves as the pedagogical leader responsible for all school operations by managing the policies, statutory regulations pertaining to the programme, creating and maintenance of safe learning environment and ensuring that the programme standards and practices are implemented also keeping in view the local needs and requirements building a school culture aligned to the vision, mission and core values in all aspects both administrative and academic.

2.      Create and sets yearly targets (vision)that are aligned to the 5-year action plan

3.      The MYPC directs and nurtures all members of the school staff for optimal performance and sees communications with all stakeholders as a way of bringing people together for a common purpose.

4.      Effectively communicates to ensure that all management decisions related to all aspects of school operations are shared with all staff and reports back on the progress and effectiveness of all school operations quarterly.

5.      The MYPC consolidates the annual objectives for the instructional, co-curricular, extracurricular and administrative needs and collaborates with SEL to clearly articulate the Annual Planning Cycle (APC)

6.      Ensures that the school is aligned to and strives to meet all norms, standards and compliances of the affiliating board.

7.      Ensure the development, review and implementation of policies and procedures to support students with special educational needs, promoting inclusion.

8.      Initiates and persists, displaying sense of urgency and focus towards school development plans.

IB Leadership

1.      Inform all relevant staff of developments and new publications from the IBO.

2.      Ensure that they have online accounts with My IB.

3.      Establish systems in order to implement and improve school program keeping in mind the action plan of the school

4.      Ensures timely response to any communication received from the with IB offices and in turn coordinates with the IB office for any clarification if needed.

5.      Circulate all relevant information received from the IBO to the relevant stakeholders

6.      Ensure all regulations set by the IB concerning programs, procedures, and standards and practices are adhered to as communicated in “Principles to Practice” documents.

7.      Ensure the concept of international mindedness permeates all subject areas.

8.      Establish with the other programme coordinators   appropriate transition between IB programs.

9.      Engage in short- and long-term planning to continually strengthen the program.

10.  Ensure that IB and school’s core elements are applied throughout the grades within the program.

11.  Lead the authorization processes including the self-study and subsequent reviews

12.  Nurture a culture of collaboration and continuous professional development of the staff.

13.  Sets the frequency and rhythm of tiered collaborative meetings and the mechanism for periodic review.

Viable Curriculum

1.      Yearly review of curriculum in school and with SEL to ensure implementation

2.      Leads curriculum planning before the beginning of academic session. Reviewing to ensure that the following areas are implemented:

a.   All hiring’ needs are identified and processed in time for the new academic year.

b.   Curriculum is available to all stakeholders in time

c.    Workplans are ready on time

d.    Recording and reporting of assessment data and address any changes that need to be made.

3.   Publish the school’s programme of inquiry.

3.      Be involved in active teaching by taking a subject and grade of their own choice comprising as per subject requirement with 75 to 80% release time protected for programme administration.

Academic Excellence

1.      As a pedagogical leader s/he manages people, data and processes to foster school improvement.

2.      Identifies strategies for improving student achievement

a.   ensures consistent and school-wide focus on student achievement, using data and benchmarks to monitor progress of each student’s learning

b.   develops an annual action plan for higher student achievement

c.    uses formative and summative assessment data as a tool to inform teaching and learning which leads to improvement.

3.      To research on best practices of schools and raise the bar of excellence through innovation.

4.      To monitor the academic targets through the academic coordinators, subject coordinators, form teachers and HOD on a quarterly basis and ensure uniformity of curriculum delivery.

5.      Creation and implementation of policies that support the implementation of the programme.

People Management and Development

1.      Planning and implementing need-based training calendar for MYPC staff

2.      Ensuring fulfillment of the training needs in collaboration with SEL.

3.      System to put in place to ensure that lesson observations are done as per schedule and documented with a copy in the HR files

4.      To identify potential performers and strengthen the second line of leadership in consultation with the SEL, HOS & Head HR

5.      Conduct professional development sessions for the team.

6.      To handle grievances by the staff effectively.

7.      To ensure feedback is taken from the MYP staff as a step towards staff and school development

8.      Foster conflict resolution

9.      Assess situations quickly and accurately by making the right things happen on time.

10.  Ensure that all teachers receive their TT before the start of the new session.

11.  Ensure that a JD and timetable if shared with the new joinee in time and induction plan is created, approved and implemented.

Manpower Planning

1.      Timely identification of manpower requirements as per budget in collaboration with the Head of Primary and HR.

2.      To ensure recruitment of all manpower resources through effective and efficient recruitment system in working with HR.

Orientation of Staff

1.      To align all staff to the school’s vision, mission and values through staff orientation at the beginning of each academic session.

2.      To orient the teachers on report writing, reading of rough drafts of students & subject profiles to ensure that they are well worded and comprehensive. To focus on continuous development and excellence in report writing.

Marketing and Branding of School

1.      Work towards increasing the visibility of the school in the country

2.      Initiating the MYP newsletter and thereafter ensuring its timely release.

3.      Ensure that the website is fresh, updated and communicates about the programme to existing as well as prospective parents.

4.      Organize events and orientations to build understanding of the programme.

Student Management

1.      To guide and counsel in case of areas requiring YMPC’s intervention and handling student/parent relationships those are delicate in nature

2.      To interact with the students and parents along with the counsellor on behavioral issues with always a firm belief in the potential of every student. Ensure that students receive counseling support in the advent of disregard of behavioral policy. Take action by issuing letters when necessary to uphold the behavioral policy.

3.      Ensure that the Student Council is instituted and mentored properly and attend at least one-meeting per semester.

Parent Forums and Meetings

1.      Uses care to determine how decisions, plans and other communication is shared with parents. Customizes response to meet their needs.

2.      Organizing open house sessions and ensuring documentation of minutes of those sessions  

3.      All correspondence/SMS to parents and external stake holders to be approved by MYPC and signed by appropriate authority.

4.      To go through the print run of the circulars or any other communication with the school community or parent community.

5.      To orient new and existing parents to the school policies and curriculum.

6.      To plan and conduct regular PTM/open days and be available for pre-appointed and emergency meetings with parents.

Compliances

1.      To be updated on IB requirements and inform and follow up with the staff.

2.      To ensure compliance and be accountable with respect to budgets, manpower planning and knowledge management.

3.      To send required information to IB whenever required.

Budget Related Responsibilities (to be implemented in collaboration with the administrative, accounts and HR functions)

1.      Creation of the annual budget according to the mission and vision of school expansion, in keeping with timelines and procedures as per school guidelines and recommended by SEL.  SEL.

2.      Looks for methods to improve processes that have a positive impact on the bottom line.

3.      Looks out for process areas where resources can be preserved if needed and optimally used when required.

Responsibilities towards all stakeholders.

1.      STUDENTS: Be a role model for students in all aspects of appearance, attitude and actions. Ensure a value-driven environment where students are provided the opportunity to develop in all ways and excel. Maintain an open-door policy for students and acquire, investigate and act upon feedback from students

2.      STAFF: Be a role model for staff in all aspects of appearance, attitude and actions. Ensure a harmonious working environment for all. Maintain an open-door policy for staff and acquire, investigate and act upon feedback from staff on a regular basis, through regular staff meetings.

3.      PARENTS: Reflect the values of the school in all aspects of appearance, attitude and actions. Maintain an open-door policy for parents and acquire, investigate and act upon feedback from parents on a regular basis through efficiently managed PTA groups

4.      COMMUNITY: Reflect the values of the school in all community forums. nurture school and community partnership initiatives through planned activities throughout the academic year. Ensure a positive view of the school within the community, through timely interventions and appropriate information dissemination.

5.      SCHOOL MANAGEMENT: Regular reporting of all programme operations, meeting outcomes, and issues of concern.

Shri Connect (SC)

1.      Ensure that Shri Connect is implemented in the school as per decided timelines

2.      Quarterly review of Shriconnect along with Head of school IT, SEL

Review

4.      Ensure through the role and responsibility model that all academic and improvement reports are completed and shared with the parents and/or students as scheduled.

5.      Follow- up on the review mechanism of HODs and grade level coordinators to improve teacher capability and teaching learning in classrooms.

6.      To conduct meetings with special educators, PRO and process heads once in a month to review their plan vs actual status in regard to their support for the effective delivery of curriculum

Range of working hours and days

1.    200-210 days in a year

2.    Working Saturdays as per school policy

3.      Daily working hours: 8 to 8.5 hours per day

Interactions with the larger community

Purpose of interaction

Frequency

School Head of Primary

HR

Accounts

SEL

Associate Consultant

·    For financial/budgets

·     For various approvals on hiring

·     For any new initiatives

As and when required

SEL Ops Team 

·    For curriculum support

·    Finalizing MYP calendar

·    New initiatives

·    Professional development plan

·    Curriculum and programme reviews

·    Submitting documents to IB

·    MYP budget

·    For taking inputs on the operational part of school

·    For various reviews, curriculum planning

·    For implementing new policies/processes

·    Finalization of APC

monthly in the first 3 years of operations

Admin Staff

·    For all administrative related decisions, new requirements.

·    For transport, and meal related arrangements

·    Admin audit implementation

Need based at least once a month

MYPC’s of other schools

·    For networking

·    Building relationships

Need based